Ektron CMS400.Net Reference

>>Assigning and Reviewing Tasks > Viewing All Tasks

Viewing All Tasks

The Tasks folder is located within the Ektron CMS400.NET Workarea > Reports tab. Here, 14 view screens display all tasks filtered by specified categories. The categories appear in the table below.

After viewing tasks in any category, most screens let you perform an action on the tasks (see table below). For example, you can redirect your tasks to another user. To select all tasks on a screen, click the check box in the header row (illustrated below).

Screen

Displays these tasks

Action you can perform from view screen

All Open Tasks

All open tasks (that is, tasks in one of these states) for all users

not started

active

awaiting data

on hold

reopened

pending

Edit a task

Sort tasks by column

Assigned To Me

All open tasks assigned to you

Assign tasks to a different user

View a task

Sort tasks by column

Assigned By Me

All open tasks you assigned to yourself or others

Assign tasks to a different user

View a task

Sort tasks by column

Created by Me

All open tasks you created

View a task

Sort tasks by column

Assigned to User

All open tasks assigned to a user you select

Select any user and view all tasks assigned to that user.

To do so, select new user from Assign to User drop down list and click Get Tasks.

View a task

Sort tasks by column

Not Started

All whose state is Not Started

Change to any other state

View a task

Sort tasks by column

Active

All whose state is Active

Change to any other state

View a task

Sort tasks by column

Awaiting Data

All whose state is Awaiting Data

Change to any other state

View a task

Sort tasks by column

On Hold

All whose state is On Hold

Change to any other state

View a task

Sort tasks by column

Pending

All whose state is Pending

Change to any other state

View a task

Sort tasks by column

Reopened

All whose state is Reopened

Change to any other state

View a task

Sort tasks by column

Completed

All whose state is Completed

Change to any other state

View a task

Sort tasks by column

Archived

All whose state is Archived

Change to any other state

View a task

Sort tasks by column

Deleted

All whose state is Deleted

Change to any other state

Purge tasks

View a task

Sort tasks by column

Sorting Tasks By Task Type

On every View Task page, you can sort tasks by the Task Type assigned to the task. You sort by Task Type using the Show Task Type drop down box. It is located in the upper right corner of the Workarea.

 

Note: Task Types only appear in the Show Task Type dropdown box when they have been added to a task.

To sort by Task Type, click the drop down box and choose a Task Type. Words in bold Italics are Task Categories. You cannot sort by Task Categories.

Determining Which Tasks a User Can View

To provide security, Ektron CMS400.NET restricts which users can use the task views. These restrictions are listed on the following table.

View option

Administrator group member

User or group to whom task assigned

User who assigned task

User who created task

All users

All Open *

X

 

 

 

 

Assigned by Me

 

X

X

 

 

Assigned to Me *

 

X

 

 

 

Created by Me *

 

 

 

X

 

Assigned to User

X

X

X

X

X

Not Started

all tasks in specified state

 

only tasks assigned to user in specified state

 

 

 

Active

|

|

 

 

 

Awaiting data

|

|

 

 

 

On hold

|

|

 

 

 

Pending

|

|

 

 

 

Reopened

|

|

 

 

 

Completed

|

V

 

 

 

Archived

|

 

 

 

 

Deleted

V

 

 

 

 

* - user can only view open tasks, that is, not started, active, awaiting data, on hold, pending, or reopened


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Ektron CMS400.NET Reference Version 8.02 SP1 Rev 1

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