Solomon Amendment & FERPA

Solomon Amendment & FERPA

Solomon Amendment is a federal law that allows military recruiters to access some address, biographical and academic program information on students age 17 and older.

The Department of Education has determined the Solomon Amendment supersedes most elements of FERPA. An institution is therefore obligated to release data included in the list of "student recruiting information," which may or may not match Coastal Bend College FERPA directory information list. However, if the student has submitted a request through Coastal Bend College Cougar Den to restrict the release of his/her Directory Information, then no information from the student's education record will be released under the Solomon Amendment.

Definition - "Student Recruitment Information" or "Solomon Information"

1. Name

2. Address

3. Telephone

4. Age

5. Place of birth

6. Level of education

7. Academic major

8. Degrees received

9. Educational institution in which the student was most recently enrolled

Information released is limited to military recruiting purposes only. The request for information must be in writing on letterhead that clearly identifies the military recruiting organization. Military recruiters must be from one of the following military organizations:

  • Air Force
  • Air Force Reserve
  • Air Force National Guard
  • Army
  • Army National Guard
  • Army Reserve
  • Coast Guard
  • Coast Guard Reserve
  • Navy
  • Navy Reserve
  • Marine Corps
  • Marine Corps Reserve
Requests may be sent to the Admissions/Registrar's Office via any of the following methods:
Mail to:
Coastal Bend College
Admissions/Registrar's Office
3800 Charco Road
Beeville, TX 78102
Fax to:
Coastal Bend College
Admissions/Registrar's Office
361-371-8366

Email to:
admissions@coastalbend.edu


Family Educational Rights & Privacy Act (FERPA) Policy

The Family Educational Rights and Privacy Act (FERPA) guarantees students certain rights with respect to their educational records. They are:

  1. The right to inspect and review the student's education records within 45 days of the day the College receives a request for access. This request must be in writing.
  2. The right to request the amendment of the student's education records that the student believes is inaccurate or misleading. If, upon review, students desire to challenge any portion of their records, they should contact the Admissions/ Registrar's office in writing and submit the FERPA Request for Amendment of Official Student Records Form.
  3. The right to consent to disclosures of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent. A partial list of situations where CBC may disclose information without a student's consent are listed below.

Disclosure Without Consent

Coastal Bend College will not disclose information from a student's education records without the written consent of the student. To request an exception, please contact the Admissions/Registrar's Office at (361) 354-2217

Parental Notification Policy

The Parental Notification Policy allows the College District to notify parents or legal guardians of students who have committed certain behaviors that are prohibited by the Student Code of Conduct. The Family Education Rights and Privacy Act of 1974 and The Higher Education Amendments of 1998 permits educational institutions to disclose information regarding a student's violation of any federal, state, or local law or educational institution's rule or policy which governs the use or possession of alcohol or drugs. It is the policy of the College District to notify parents or legal guardians of students under the age of 21 when the student has been found responsible for any drug or alcohol related offenses in violation of the Student Code of Conduct as well as state, federal,or local law.

It is also college policy to notify parents or legal guardians of students under the age of 21 when any of the following offenses occur:

  1. The student has caused harm to any person while under the influence of alcohol or drugs.
  2. The student was arrested or taken into custody by police while under the influence of alcohol or drugs.
  3. The student was operating a vehicle while under the influence of alcohol or drugs.
  4. The student has been found responsible for an alcohol or drug related violation that may result in suspension or expulsion from the College District or removal from campus housing.
  5. The Dean of Student Services & Accessibility or designee shall notify the parents or legal guardians of a dependent student in connection with a serious injury or health or safety emergency when deemed necessary to protect the health or safety of the student or other individuals.
  6. Other circumstances determined by the Dean of Student Services & Accessibility or designee.